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Bulk-import students via CSV

Add many students at once from a spreadsheet. The import adds them to your roster. It does not enroll them in a course or email them — those are the two steps that follow.

Last updated Sep 21, 2026

Go to Students, open the Add student menu, and choose Import CSV. Your file needs an email column; name and phone are optional. Keep the header row and save the file as UTF-8 so names display correctly. A file can have up to 10,000 rows.

The Students page header. The arrow next to Add student is open, showing two options: Share invite link and Import CSV.
Import CSV sits under the arrow next to Add student.

What happens to each row

  • Will import — a new student with a valid email address is added to your roster.
  • Already in your workspace — an email you already have is skipped. The existing student is not changed.
  • Bad email — a missing, malformed or disposable address is skipped.
  • Repeated in file — the second copy of the same email in one file is skipped.
The import preview for a file of six rows. Totals read 3 Will import, 1 Already in workspace, 1 Bad email and 1 Repeated in file, and the table marks each row with its status.
You see every row's outcome before anything is saved. Here three are new, and three are skipped for the three different reasons.
Importing only adds people to your roster. It does not create a login for them, enroll them in a course, or send them an email.

After you import

Enroll the new students in a course from the Students page, then send them to your academy — either with the Resend all invites button, which emails each of them a link, or by sharing your invite link yourself. Each student then signs up with the same email address you imported them with.

The All Students table after the import, listing the newly imported students.
The new students are on your roster straight away. They have not signed in yet, so none of them can see a course until they sign up.
The full walkthrough, with screenshots, is in Moving your students and courses to Prolaud.

Common questions

  • Can I import the same list twice? Yes. Students already in your workspace are skipped, so nobody is added twice and nobody's details are overwritten.
  • Do imported students get an account? Not straight away. They are on your roster, and they create their own login when they sign up on your academy with the same email.
  • How big can the file be? Up to 10,000 rows, within your plan's student limit.

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