# Publish a doc: private, cohort or public

> Six audiences, the same model as everything else on the platform. Public docs get a custom slug, OG metadata, and live at /p/<your-tenant>/k/<slug> on your portal.

Last updated 2026-05-24 · Source: https://prolaud.com/help/docs-publish-audiences

## Open the publish dialog

In the doc editor top-right, click the audience pill (it shows the current state — 🔒 Private / Draft by default). The publish dialog opens with six options.

## The six audiences

- 🔒 Private — only you.
- 🛡 Admins + instructors — for SOPs, runbooks, internal docs.
- 🏢 Everyone in workspace — workspace-wide announcements, staff handbooks.
- 👥 Community — pick one cohort; only its members can see this doc.
- 🎓 Course — pick one course; everyone enrolled (current and future) can see this doc.
- 🌐 Public on the web — anyone with the URL, indexed by search engines.

## Draft vs Published

Every doc has a status orthogonal to audience. Audience says WHO can see it; status says WHETHER it's visible at all. A doc published to 'Course' but left as Draft stays invisible to the cohort until you flip status to Published.

## Public docs — slug & SEO

- Pick a slug — lowercase, hyphens. We validate against the reserved-slugs list so you don't collide with platform routes.
- Set SEO title, description and OG image — these override the doc's title for search engines and link previews.
- Toggle 'noindex' if you want the page reachable by URL but hidden from Google.
- The page lives at /p/<your-tenant>/k/<your-slug> on your portal — same chrome as the rest of your site. The hub index at /p/<your-tenant>/k lists every published-public doc.

## Who gets notified

When a doc goes public for the first time, every admin and instructor in the workspace (except the author) gets a notification. Cohort and course audience changes don't fan out — they're picked up next time a student loads the docs sidebar.

> **Note:** Comment-only mode is the right setting for cohort wikis — students can leave comments without editing the doc itself. Set it on the publish dialog → Permissions toggle.

## Related

- [Create your first doc](https://prolaud.com/help/docs-create-your-first)
- [Embed lessons, recordings, whiteboards & quizzes](https://prolaud.com/help/docs-embed-artifacts)
- [Tenant SEO + meta tags](https://prolaud.com/help/seo-and-meta)